DEFINITION OF LEAVE

“Leave” means any period during which a staff is allowed to leave his job and the leave is not counted as a termination of service or as a resignation.

P. A 1(i) Chapter C 1974

 

TYPES OF LEAVE

Leave Due to Service

  1. Annual Leave
  2. Half Salary Leave
  3. Leave without pay
 

Medical Leave

  1. Medical leave
  2. Extended Sick Leave
  3. Injury Leave
  4. Tuberculosis/Leprosy/Cancer Leave
  5. Quarantine Leave
  6. Maternity Leave
 

Leave Without Record

  1. Substitute Leave
  2. Volunteer Team Training Leave
  3. Leave to attend the annual training of organizations and associations
  4. Leave to attend company training
  5. Leave to attend professional association meetings
  6. Leave to attend other training/course:
    • Youth Leadership and Spirit Building Course
    • Trade Union Course (approved by KSM)
    • Leave to participate in athletics/sports/competition committee members
  1. Special medical duty leave
  2. Paternity leave
  3. Immediate family death leave
  4. Leave to attend facilitator training/to become a PLKN training facilitator
  5. Part Time Course Leave
  6. Organ Donor Leave
 

Other Leave

  1. Hajj Leave
  2. Course/Training Leave (Academic)
  3. Umrah Leave
  4. Quarantine Leave
  5. Parental Leave (Unpaid)
  6. Unpaid Leave following spouse to work/attend course

 

 

DEFINITION OF ANNUAL LEAVE

 

“Annual Leave” means full paid leave granted for qualifying service in a given year from January to December.

P. A 1 (ii) Chapter C 1974

 

JADUAL KADAR CUTI REHAT TAHUNAN MULAI 1 JANUARI 2016 


 

Tarikh Lantikan Pertama/ Baharu

Kurang 10 Tahun Perkhidmatan yang Melayakkan

Genap 10 Tahun Perkhidmatan yang Melayakkan

(Dikira daripada tarikh lantikan tetap pertama dalam Perkhidmatan Awam Persekutuan)

Gred 1-20 Gred 21-30

Gred

31-54

Pengurusan Tertinggi Gred 1-20 Gred 21-30

Gred

31-54

Pengurusan Tertinggi

Sebelum

1 September 2005

20

hari

25

hari

30

hari

30

hari

25

hari

30

hari

35

hari

35

hari

Mulai

1 September 2005

hingga

31 Disember 2008

20

hari

25

hari

30

hari

30

hari

25

hari

30

hari

30

hari

30

hari

Mulai

1 Januari 2009

20

hari

25

hari

25

hari

25

hari

25

hari

25

hari

25

hari

25

hari

PP Bil 11/2015 (Perkara 7)

 

QUALIFIING SERVICES

"Services that qualify" means a service which is taken into account for calculating the entitlement to leave an officer and consists of time - time duty, vacation leave and sick leave [and for teachers - teachers, including school holidays full salary] but not including partially paid leave, holidays without pay, pilgrimage leave, tuberculosis, leprosy and cancer leave and study leave.

P. A 1 (ix) Chapter C 1974

 

 

CALCULATION OF ELIGIBLE ANNUAL LEAVE

Total DAYS served / 365 days X leave entitlement (for one year)

  1. The calculation is subject to the date of appointment of the staff (the date the staff begins to report for duty). The same method can also be used for staff who report back to work after study leave (coursework), sabbatical leave, unpaid leave, half pay leave, pilgrimage leave or leave for a period of leave that does not qualify for annual leave.
  2. For any staff in a year of service that is less than one (1) year, then the annual leave for qualified staff is the amount of leave for the qualifying period of service only. For example, new staff serve or resign in the middle of the year or take other leave entitlements that do not entitle them to annual leave.

ZERO CALCULATION OF ANNUAL LEAVE ELIGIBILITY

  1. This leave is used as a guide for staff to determine their leave entitlement for a calendar year.
  2. The Head of Department shall ensure that staff take time off according to the qualifying period of service. However, taking leave in excess of  entitlement may be considered by the Head of Department subject to the importance of the service. 

 

SIFIR CUTI REHAT


Bilangan Bulan Jan Feb Mac April Mei Jun Julai Ogos Sept Okt Nov Dis
Kelayakan cuti 20 hari 1.6 3.3 4.9 6.6 8.3 9.9 11.6 13.3 14.9 16.6 18.3 20
Kelayakan cuti 25 hari 2.0 4.1 6.2 8.3 10.4 12.4 14.5 16.6 18.7 20.8 22.9 25
Kelayakan cuti 30 2.5 5 7.5 10 12.5 15 17.5 20 22.5 25 28.5 30
Kelayakan cuti 35 hari 2.9 5.8 8.7 11.6 14.5 17.4 20.4 23.3 26.2 29.1 32.0 35
 

EXAMPLE OF CR CALCULATION

Case 1: Officer in Grade N19 was appointed on 25.4.2017

   

251 h (365 h - 114 h) X 20 h = 13.75

             365 h

       = 14 days

Case 2: Officer on Hajj Leave for 40 days

325 h (365 h - 40 h) X 30 h = 26.7

             365

       = 27 days

 

APPLYING ANNUAL LEAVE

  1. Application to use leave must be made through the online system of Human Resource Information System (SMSM) - Leave.
  2. Under normal circumstances, a staff member may only take leave of absence to the extent of qualifying service. However, taking leave in excess of entitlement may be considered by the Head of Department subject to the importance of the service.
  3. If it is found that a staff member is taking leave in excess of his entitlement, then he shall reimburse (either through salary deduction or direct payment) to the University equivalent to one day of emoluments for each day of such excess leave.
  4. The number of days taken will be given the status of Leave Without Pay and deducted from the Leave Without Pay of qualified staff under General Order 14 Chapter C, 1974. Staff may be subject to disciplinary action.

SPP No. 4/2009 (Item 5.1 (u))

  1. Staff can only take qualified leave of absence before leaving service (resignation/ retirement).

 

CONDITIONS OF COLLECTABLE ANNUAL LEAVE

  1. Due to the importance of service
  2. Annual leave in the first year that cannot be spent can be carried over to the next year and will expire at the end of the third year.

 

KAEDAH PENGIRAAN CUTI LUPUT

 
TAHUN CUTI TAHUN LEPAS KADAR CUTI TAHUN SEMASA JUMLAH CUTI LAYAK TAHUN SEMASA CUTI DIAMBIL BAKI CUTI KUMPUL GCR SEMASA JUM. GCR KESELURUHAN CUTI DIBAWA KE TAHUN HADAPAN CUTI LUPUT
2013 5 30 35

5

 (2012)

30 15 135 15 0
2014 15 (2013) 30 45

5

(2013)

40 0 150 40 0
2015 40 (2013 & 2014) 30 70

5

(2013)

65 0 150 60 5 (2013)
2016 60 30 90

10

 (2014)

80 0 150 60 20 (2014)

 

ANNUAL LEAVE REWARD (GCR)

"The cash award in lieu of leave will only be given to any public officer who retires or dies in Government service provided that the balance of the accumulated annual leave cannot be spent in the current year in the interest of service."

PP No. 7/2003 (Article 3)

 

CONDITIONS FOR COLLECTABLE OF ANNUAL LEAVE (GCR)

  1. Permanent appointment.
  2. The amount of leave that can be accrued in a year is a maximum of 15 days or half of the qualifying leave rate for that year, whichever is less. (PP No. 7 of 2003 (5))
  3. The total annual leave can be accumulated a maximum of 150 days for the GCR 'award’. (PP No. 18 of 2008 (4))
  4. At the end of the year of service, staffs are allowed to accumulate CR for the GCR 'award' up to a maximum equal to the qualified CR rate.

(PP No. 7 of 2003 (6))

 

GCR ESTIMATES

1/30 x final salary received   x total days of leave accrued

                      (actual salary + fixed allowance)

PP No. 7/2003 (Article 3)

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